In a second, the world has changed and for months, the pandemic is the breaking news and the only story of all newscasts. It is frightening for so many reasons, yet we are all in this together. If you want to feel a sense of calm and control in a world gone upside down, you can find comfort in the fact that you can still control your physical surroundings.
You can maintain a sense of order within your four walls, so before you go back to work and your regular activities, think about downsizing and decluttering your office. Downsizing and decluttering during a pandemic is a good way to pass time and stay active, so here are a few tips on how to refresh your work space.
Spread your business by downsizing your office space
Many people think that if they want a strong business that they will need a large sprawling office. That’s not true – you can grow your business more quickly and effectively if you downsize your office space. In these risky times, during a pandemic and with an unstable economy, maintaining a smaller office will help you save money.
Growing your business successfully requires minimizing expenses without sacrificing your products or services. If you have a large office space that you do not need, you might appear financially irresponsible.
By downsizing your office now during the pandemic, you might also be able to recover the losses caused by the coronavirus outbreak, by paying a smaller rent. Basically, with a large office, you are essentially wasting rent money, so downsizing your office should be on your to-do list.
Declutter and organize your office during a pandemic
While cleaning your office, you have probably come across this scenario – you come across an item that you haven’t used in quite a while and your first instinct is to toss it, but suddenly you decide to keep it, “just in case”. You put the item back where you find it, only for it to collect dust until the next time you decide to clean.
Does this sound familiar to you? One of the biggest causes of clutter is keeping the items “just in case”. If you want to handle this scenario better when you stumble upon such items the next time you clean your office, ask yourself a simple question: “How long has it been since I have used this item?” If the answer is more than 2 years, it is probably safe to discard it.
The most common types of office clutter are:
- bits and pieces
Start with paper when you downsizing and decluttering your office
Any office, big or small, is highly susceptible to paper clutter. You probably have file folders, printouts that you don’t need, and receipts all around your office. Thanks to technology, there is a simple solution to save your office from unnecessary paper.
Consider digitizing your paper files – scan all the paper throughout your office and convert it into a digital form, such as PDF. Not only will this declutter your office, but your files will now be highly organized, easily accessible, and will save your production time. With this digital technology, you will be able to grow your business easily and if you want to be even more productive, think about Robo investing, which will provide you with financial advice on how to invest and grow your business.
Get rid of the unused technology
We are living in a digital era, where technology quickly gets outdated, so you probably have a digital graveyard somewhere in the office. There, you can find miscellaneous cords, old computer accessories, and even technology that fizzled out and got pushed aside. To get rid of unneeded technology, you must be honest with yourself and ask yourself what the chances are that you will use any of it again.
Since we are in the middle of a pandemic, you can’t sell redundant technology on the yard sale. However, you can either call a moving company for transporting usual commercial goods and put the equipment is some storage unit or you can send it to an electronics recycling facility if it’s broken or heavily outdated.
Bits and pieces
Large clutter is easy to find since it makes a visual impact, but small bits and pieces can add up significantly without noticing. Office supplies such as used up pens and highlighters are getting pushed to the back of the drawer when the new supplies arrive. This will result in an abundance of half-used writing utilities occupying drawer space or even worse, the desktop space.
What you need to do is to toss away the old supplies or anything that is broken or damaged in general. If you don’t want to toss the supplies, you can always donate them to a cause that will distribute them to underdeveloped countries. Still, your office should have a few personal items to make it feel like your space, like framed photos or potted plant, but be careful not to overdo it.
Downsizing and decluttering during a pandemic will take the stress away and make your office space more organized. You have to do this so that your office looks like an organized and professional environment that you can be proud of. If it is not, look to areas that could use some improvement and go through this list which, hopefully, will help you to declutter your office space more efficiently.